Contractor submittal management for general contractors, from buyout to closeout
Submittal gives the GC project team one contractor submittal log per job, built from the project manual instead of typed from it. The project engineer uploads the spec book at buyout, reviews a register where every row points to its paragraph, assigns each item to the subcontractor who owes it and routes packages to the architect in the same place. Subs and reviewers join at no cost, and the price is per active project, on the page.
The log you build at buyout decides the rest of the job
On a typical commercial job the project engineer gets the spec book, a stack of subcontracts in negotiation and a schedule that already assumes steel, storefront and switchgear arrive on time. Somebody has to read every section, find article 1.4 Submittals, and type product data, shop drawings, samples, test reports, warranties and O&M manuals into a spreadsheet. Items in 01 33 00 Submittal Procedures and in the closeout sections get skipped most often, and they come back months later as a punch item or a held retention payment.
Submittal reads the manual for you. Upload the PDF (scanned sets work too, with text recognition) and the construction specification software finds each MasterFormat section, reads the action, informational and closeout submittal articles and writes one row per required item.
- 03 30 00 Cast-in-Place Concrete produces mix designs, reinforcing shop drawings and testing agency qualifications
- 07 54 23 TPO Roofing produces product data, manufacturer certificates and the warranty
- 08 71 00 Door Hardware produces the hardware schedule, product data and keying schedule
- 23 05 93 Testing, Adjusting and Balancing produces the agent qualifications and the final TAB report
From spec book to routed packages in one place
The register is the backbone, and everything else hangs off it. Each step below runs in the browser, with no install at the trailer.
- Upload the project manual or single sections, then review the submittal register row by row, with the source paragraph one click away
- Merge, split or add rows, set the reviewer route and the required-by date in bulk
- Assign each row to the responsible subcontractor and invite them by email
- Group rows into packages numbered in your project format, for example 087100-002-R1
- Run GC review first, then send to the architect and consultants with a PDF transmittal
- Record the returned stamp (Approved, Approved as noted, Revise and resubmit, Rejected, For record only) and let a resubmittal open the next revision with the history kept
Already running a log in Excel? Import it from Excel or CSV, keep your numbering and continue from where the job is today. The full construction submittal process is described step by step on its own page.
Ball in court on every row, reminders that go out without you
The hardest part of a contractor submittal log is not the list, it is the follow-up. Every row in Submittal shows who holds it right now: the sub preparing the package, the GC reviewer, the architect or a consultant. Email reminders go to the holder before the due date and again when it passes, and the overdue list shows the whole job on one screen at the OAC meeting.
On Team and higher plans each subcontractor gets a portal link to its own rows: it sees exactly which spec paragraphs it owes, uploads the package and sees the stamp when it comes back. Subcontractors join at no cost on every plan, so nobody asks the sub to buy a seat to answer your log. More on that side of the work is on the subcontractor software page.
Lead times visible before they hit the schedule
Each row carries a typical lead time field and a required-on-site date. Submittal back-calculates the date the package has to be submitted, using the review time you allow the design team and the fabrication lead time, so a 16-week switchgear order or a long curtain wall shop drawing cycle shows up as a risk at buyout instead of a delay in month nine. Lead-time tracking is part of the Team, Business and Enterprise plans. The submittal tracking software page covers the dashboards in detail.
One standard submittal log on every job
For the operations director or VP of operations, the question is not one project but the next twenty. Submittal gives every project the same structure, so a project engineer moving between jobs finds the same columns, stamps and numbering.
- One standard log on every job, the same columns, statuses and numbering format across the company
- Every row traced to the spec paragraph it came from, so nobody argues whether an item was required
- Lead times visible early, while there is still time to release orders or propose substitutions
- Closeout binder assembled from what was already approved: O&M manuals, warranties and certificates in one PDF with a table of contents (Business and Enterprise)
- SSO, an audit log and API access on Business, plus US data residency, custom retention and invoicing by bank transfer on yearly Enterprise plans
The log is yours. Export it to Excel, CSV or PDF at any time. Security details are on the submittal software security page.
Priced per active project, billed to the job
Yearly billing is the default and saves 50 percent. External reviewers and subcontractors are unlimited and join at no cost on every plan.
| Plan | Yearly, per month | Monthly | Active projects | Spec pages per month | Internal members |
|---|---|---|---|---|---|
| Starter | 24 USD (288 USD a year) | 49 USD | 1 | 1,500 | 5 |
| Team | 74 USD (888 USD a year) | 149 USD | 5 | 8,000 | 25 |
| Business | 249 USD (2,988 USD a year) | 499 USD | 25 | 40,000 | unlimited |
| Enterprise | 749 USD (8,988 USD a year) | 1,499 USD | 100 | 150,000 | unlimited |
Most GC project teams start on Team. Archived projects stay readable and exportable and do not count as active. Compare every line on the submittal management software page.
Frequently asked questions
Who on the GC team uses Submittal day to day?
The project engineer or assistant PM builds and maintains the log, the PM reviews packages before they go to the architect, and the superintendent checks deliveries against the stamped submittal on a tablet. Each is an internal member of your plan.
What if the AI misses a required item?
Every row shows the spec paragraph it came from, so the review at buyout is a check against the source, not a second reading of the book. You add, merge or split rows by hand, and the register stays editable for the life of the job.
Do subcontractors and the architect need a paid seat?
No. External reviewers and subcontractors join at no cost on every plan and only see the projects and rows they are invited to.
Can we bring over the log we already started in Excel?
Yes. Import it from Excel or CSV, map the columns once and keep your existing numbering. New rows from the spec can be added next to the imported ones.
Can we cancel?
Yes, at any time. Access stays until the end of the paid period. Payments are final, with exceptions described in the refund policy.